The script prompts the user to select the folder containing data using the FileDialog command and more specifically by telling Excel the MsoFileDialogType which is set to msoFileDialogFolderPicker. Set flder = Application.FileDialog(msoFileDialogFolderPicker) Title = "Select the folder containing data" The VBA script to use for prompting the user to select a folder is below:ĭim foldername As String Set flder = Application.FileDialog(msoFileDialogFolderPicker) In a business environment prompting users to select folders can avoid a lot of queries down the line and allow for an easier handover transition in the future so it should generally be considered the main choice. If you are not sure which method is the right one to use then the safe option is to prompt, especially when you are sharing the Excel file with other users or one that may eventually be passed onto other users. Not all users will have the same file paths and folder names and they may not store the data in the correct folder even if they are required to, this method avoids all the hassle because every user will be prompted each time they run the script to locate the folder containing any relevant files. Prompt the user to show Excel where the data is: This is the most useful way when you are creating Excel files that will be shared to different users.You might choose this method when creating Excel workbooks where you are the sole user and know where to store the data files. Hardcode the folder location: For example if the data is always stored in the folder ‘C:\My Documents\Data’ then you can set this in the VBA.There are two main ways an Excel developer might import multiple files using VBA: If you are unsure of what a prompt is then consider when you want to open a file in Excel, you will be prompted by Excel to show where that file is, this method is basically a variation of that scenario: This post will show you what Excel VBA to use in order to prompt the user to select a folder containing data…Ī folder prompt in Excel is a method that you can use to force the user to show Excel where the data or files live as part of a VBA script, it puts the emphasis on the user to show Excel where to get any files from but it is a great method as it is very simple to deploy and use, even for an Excel novice.
If you are importing multiple files to Excel using VBA there are instances where it is preferable to prompt for a folder location rather than hardcode the location within the Excel VBA script.
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